---
title: "Distribution Favorites"
description: "Save the cost center distributions you use most and apply them to your expenses with one click."
url: https://soporte.tyeexpress.com/en/articles/55-distribution-favorites
collection: "Expense Reports"
updated: 2026-11-06
language: en
alternates: [es, pt]
---

# Distribution Favorites

Save the cost center distributions you use most and apply them to your expenses with one click.

### What are distribution favorites?

Favorites let you save the distributions you use most often (cost centers, distribution fields, and percentages) and apply them again with a single click.

With favorites, you can:

-   **Save** the distribution currently loaded in the expense.
    
-   **Apply** a saved favorite to an expense.
    
-   **Edit** an existing favorite or create a new one based on another.
    
-   **Set one as default**, so it loads automatically every time you create an expense.
    
-   **Delete** favorites you no longer use.
    

This feature is available in the expense **Detail** and in the **Breakdown**.

## Who can use them?

Favorites are available to users who have the **“Can submit expenses to other cost centers”** option enabled in their profile. If you don’t see the favorites button, contact your company’s administrator.

-   **Favorites are personal:** each user can only see and manage their own.
    
-   **If the “Can submit expenses to other cost centers” option is disabled in your profile:** the buttons are hidden, but your favorites are not deleted. When the option is enabled again, you’ll get them back exactly as they were.
    

## What you see when you create a new expense

This is how the form looks the first time, before you’ve created any favorites:

1.  Create a new expense.
    
2.  To the right of the **Distributions** title, you’ll see the **★ My favorites ▼** button.  
    
    ![The Allocations screen shows an add button, a My favorites menu, three dropdown filters, and blank amount fields for dollars and percent. Visible: Allocations, My favorites, Administración (1), Oficina Marketing..., Oficina Villa Urqui..., $.](https://staticfiles.gleap.io/ghelparticle/zLJJmyNUM2O9SNExepofW7CmG5jfVNbwIZpyIFk4ZNZYkysbA65vAEe4IZ05AU1yHhgrBOpswkO.png)
    
3.  If you click **★ My favorites**, the **Favorites** panel opens with an empty star and the message _“Your favorites list is empty!”_.  
    
    ![The My favorites dropdown is open, showing an empty favorites list with a star icon. Visible: My favorites, Favorites, Your favorites list is empty.](https://staticfiles.gleap.io/ghelparticle/nF3dZdB1NMvIGS3848H0bqIjy4j2v0qLFIyOwtbumUHjVKsc169f00fqHuoZNK6FNGMGhjqRmc3.png)
    

There's nothing to apply yet: the first step is to create your first favorite.

### Create your first favorite

1.  In the expense form, complete the distribution in the **Distributions** section:
    
    -   **Percentages:** they must always add up to **100%**.
        
    -   **Cost centers and distribution fields:** depending on your company’s settings, you may need to complete **all** fields. If any are missing, the system highlights them in red.
        

![Allocations section shows an Administración dropdown and two office dropdowns with red validation errors beneath them. Visible: Allocations, Administración (1), Oficina Marketing..., Oficina Villa Urqui..., Please enter a value, $.](https://staticfiles.gleap.io/ghelparticle/jNvmutli4vtlVfdkpqlMCuAF7PDzSb0y63HkfiOkAKJanotmJCGQzOw4QFEVMqJmRILBdcZmrry.png)

2.  As soon as you change a distribution field, the **Save favorite** button appears. Click it: a window opens with the **Favorite name \*** field.  
    
    ![The Allocations section shows three dropdown fields, amount and percentage inputs, and controls to save or view favorites. Visible: Allocations, Save favorite, My favorites, Sistema Seg. Info..., Oficina Marketing..., Oficina Villa Urqui.](https://staticfiles.gleap.io/ghelparticle/kIJx5Aq70CZ6gzwnL49oRiUUQp5xUaLHAXIzjLCPv4arIG1sDWdNcmm4h98SRAJqHfgMBCvPEYF.png)
    

3.  Enter a name that helps you recognize it.
    

![A Save favorite popover is open over the My favorites menu, with the Favorite name field filled with “Administración” and a Save button. Visible: Save favorite, My favorites, Favorite name \*, Administración, Save.](https://staticfiles.gleap.io/ghelparticle/7wYqMcirEfmE9YOYYGNdSKSDZBvBWeozmozJHFUJ2n0xyLgWlxjpxehTmRZw6q1zT0YkHk6hVph.png)

4.  Click **Save**.
    

You’ll see the green alert _“Favorite ‘\[name\]’ saved”_ in the top right corner.  

![A green confirmation notification at the top of the screen says the favorite “Administración” was saved. Visible: Favorite 'Administración' saved.](https://staticfiles.gleap.io/ghelparticle/qbx6owcOC52CMi957pKzT3G6sHBvYqChreW46npTA1TcWKdhyR1ayyw0RNh24OuCz42oZsdRPa6.png)

The favorite is added to your list as **not default**, and the **Save favorite** button is hidden until you change the distribution again.  
  
What is saved and what isn’t

-   **Saved:** the cost center, the distribution fields, and the percentage of each line.
    
-   **Amounts are not saved.** If you had amounts entered, the favorite leaves them blank.
    
-   There’s no limit to the number of favorites per user.
    

### Name rules

-   The name is required. If you leave it blank, _“Please enter a value”_ appears in red..  
    
    ![A Save favorite dialog is open, showing a required Favorite name field and an empty-value validation message. Visible: Save favorite, My favorites, Favorite name \*, Please enter a value, Save.](https://staticfiles.gleap.io/ghelparticle/70DoDbQSaf8ZngNTTCU3tPZdIfD9aWEFBLgOHG7yXMcxYhvPknyTpZMOf6Sdh4k1sKaJrKvdA11.png)
    
-   Up to **50 characters**. Letters, numbers, spaces, hyphens (-), underscores (\_), and periods (.) are allowed.
    
-   The name must be unique. Duplicate names aren’t allowed, regardless of uppercase, lowercase, or spaces at the beginning or end. If the name already exists, the message _“Name already exists”_ appears in red.  
    
    ![A Save favorite dialog on the My favorites screen shows the name “Administración” and the error “Name already exists.”. Visible: Save favorite, My favorites, Favorite name \*, Administración, Name already exists., Save.](https://staticfiles.gleap.io/ghelparticle/cUhCGMf9MFmVCyrEHBBwZwLg6G3UKpHLKmjrDk58VTw7iZHFSOzV8ZQCZL6rNvwLkZCRvnLbhx4.png)
    

## Your favorites list

Once you’ve saved at least one favorite, clicking **★ My favorites** opens the **Favorites** panel. At the top it shows the legend _“★ = default favorite · preloaded when the form opens”_, and below it, each favorite with:

-   **The star:** filled (★) if it’s your default favorite; empty (☆) if it isn’t. Click it to set or unset it as default.
    
-   **The name** of the favorite.
    
-   **The number of lines** in the distribution.
    
-   **The Delete button** (trash icon).
    

The favorite applied to the current expense is **highlighted** in the list, so you can tell which one you’re using.

![The My favorites dropdown lists Administración and Marketing, with star and delete icons, plus a note explaining the default favorite. Visible: My favorites, Favorites, = default favorite · preloaded when the form opens, Administración, 1 line, Marketing.](https://staticfiles.gleap.io/ghelparticle/h4Za9AmxMBqH5tFRbgTg1aVpu9t7YCbcQJgsMQH3m6LVEbKTwPMWMHtawJqUkOkGBp1UH28utMe.png)

### How to apply a favorite

1.  Click **★ My favorites** to open the panel.
    
2.  Click the line of the favorite you want to use (anywhere except the star or the delete icon, which have their own actions).
    

The favorite’s lines are loaded into **Distributions** and the panel closes.

**Important:** if the section already had lines loaded, the favorite **replaces** them.

## How to edit a favorite

Favorites are edited from the expense form itself:

1.  Apply the favorite you want to change.
    
2.  Make your changes in **Distributions**: add, remove, or edit lines. When you make a change, the **Save favorite** button appears again.
    
3.  Click **Save favorite**. The window opens with the favorite’s name already filled in.
    
4.  Choose what to do and click **Save**:
    
    -   **Keep the same name:** the existing favorite is updated with your changes. Message: _“Favorite ‘\[name\]’ updated”_.
        
    -   **Change the name:** a new favorite is created with your changes, and the original stays the same. Message: _“Favorite ‘\[name\]’ saved”_.
        

## Default favorite

The default favorite loads automatically every time you open a new expense in **Detail** or create a new **Breakdown**. You can only have one default at a time.

-   **To set it:** in the Favorites panel, click the empty star (☆) next to the favorite. The star fills in (★). If you had another default, it’s unset automatically.
    
-   **To unset it:** click the filled star (★). You’ll have no default favorite.
    
-   **No default:** when you open a new expense, your usual cost center is shown, as always.  
    
    ![The My favorites dropdown lists Administración and Marketing, with Administración marked as the default favorite and a Remove as default tooltip. Visible: My favorites, Favorites, = default favorite · preloaded when the form opens, Administración, 1 line, Remove as default.](https://staticfiles.gleap.io/ghelparticle/JIxBdDcYK2vOSR18W4e9DYlgv5BXyXnoRnI69fNdkW0g9hwkk1I2ofKa84o3sKgdxafonA6RRrT.png)
    
    New favorites are saved as not default.
    

## How to delete a favorite

1.  Open the **★ My favorites** panel.
    
2.  Click the **Delete** button (trash icon) next to the favorite.
    
3.  The message _“Are you sure you want to delete?”_ appears. Click **Yes** to delete it or **No** to cancel.  
    
    ![A delete confirmation warning overlays the Favorites screen, asking whether to delete and offering Yes and No buttons. Visible: Warning!, Are you sure you want to delete?, Yes, No, Favorites, = default favorite - preloaded when the form opens.](https://staticfiles.gleap.io/ghelparticle/1lKtOTawX7TV3F3Hp5EtHbBYT0qpJWuNiY2RyNtfI4AQCcR5zCdPVYAZX6L9Qu5ShwCw1NvpoSd.png)
    

If you delete your default favorite, the system doesn’t assign another one: you’ll have no default until you set one.

## Favorites in Breakdown

Everything works the same in the expense **Detail** and in the **Breakdown**: saving, applying, editing, setting as default, deleting, and automatic preloading. The favorites list is the same in both places, so a favorite saved from Detail can also be used in a Breakdown, and vice versa.

To learn more about the Breakdown, click the following link: [Expense Reports with Itemizations](https://soporte.tyeexpress.com/en/articles/6-expense-reports-with-itemizations.md)

### Frequently asked questions

**I don’t see the ★ My favorites button. Why?**  
Your profile doesn’t have the “Can submit expenses to other cost centers” option enabled. Ask your company’s administrator to enable it.

**Did I lose my favorites if that option was disabled?**  
No. They’re kept and will appear again when the option is re-enabled.

**Can other users see or use my favorites?**  
No. Each user can only see and manage their own.

**Why don’t I see the Save favorite button?**  
It appears when you change any distribution field. It’s hidden after you save or apply a favorite, and appears again when you change something in Distributions.

**Does the favorite save the amounts?**  
No, only the structure and the percentages. Amounts are entered in each expense.

**I applied a favorite and what I had entered was deleted.**  
That’s expected: applying a favorite replaces the existing lines.